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Privacy Policy

GONEXUS respects your privacy and is committed to protecting your personal data. We fully comply with the European Union’s General Data Protection Regulation.

This privacy notice informs you how we look after your personal data, what your privacy rights are and how the law protects you. Please note that this document only covers the data collected through www.gonexus.eu, not related GONEXUS websites or websites and services linked on this website.

1. Important Information

This privacy policy was last updated 13 December 2021.

2. What data do we collect?

Forms on this website may collect the personal data that you provide.

In addition, to identifiable personal data, this website aggregates:

2.1. Cookies

A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer’s hard drive.

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. By continuing to browse the site, you are agreeing to our use of cookies.

We use the following cookies:

Please note that third parties (including, for example, advertising networks and providers of external services like web traffic analysis services) may also use cookies, over which we have no control. These cookies are likely to be analytical/performance cookies or targeting cookies.

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. You block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. 

Except for essential cookies, all cookies will expire after 6 months.

3. How do we collect data?

As you interact with our website, we may automatically collect technical data and usage data by using cookies or server logs.

We only collect identifiable personal data that you submit yourself as part of registration forms, contact forms, mailing registrations, etc.

4. How will we use data?

Technical data and usage data will be used for statistical analysis. We use aggregated data about site usage (which do not identify specific users), such as the number of users who have visited certain pages of the site, or how long users are spending on a particular page, to help us optimise our site content, products, and services.

Identifiable personal data will only be used for those processes that you have consented to (e.g., attending an event) and will not be transferred to other processes.

5. How will we store data?

For the website we will use Google Analytics to store the data. Identifiable personal data will be stored on this website’s server and might be downloaded to the consortium’s Microsoft SharePoint or Microsoft Teams. In all cases, your data will be stored in the European Economic Area.

All other technical data and usage data will be held in the Zenodo community of the GoNEXUS project and in the UU Yoda repository. To read the full data management plan.

6. How long will we store data?

Personal data will be removed from our database no later than three months after it is no longer needed for the processes outlined above.

7. How might data be shared?

Personal data might be shared for processing with third parties, but only when this is necessary for the processes outlined above.

We use third parties for:

Personal data might also be shared with organisations in the GoNEXUS consortium for the purposes of stakeholder engagement. Arctik srl. (part of Technopolis Group) acts as the main data processor. In the framework of specific actions, data might also be shared with other organisations in the GoNEXUS consortium.

We do not share personal data with organisations outside the GoNEXUS consortium unless we are legally required to do so. We will never sell or rent personal data to third parties. Personal data will also not be shared with third parties for commercial purposes.

7.1. Will we share data with third parties outside the European Economic Area?

Four of GONEXUS’s consortium members are not based in the European Economic Area, namely the Organisation pour la Mise en Valeur du Fleuve Senegal, Université Cheikh Anta Diop de Dakar, Université Laval, and Zambezi Watercourse Commission which operate out of Africa and Canada. Personal data will only be shared with these consortium partners in the framework of events, surveys, or other data gathering processes led by these organisations. In those cases, data will still be hosted on GONEXUS’s Teams channel. Data will also still be processed in accordance with EU privacy law.

8. What is the legal basis for processing this data?

The legal basis for processing personal data are:

The privacy policy on this website falls under Belgian jurisdiction, supervisory authority is the Belgian Data Protection Authority “Gegevenbeschermingsautoriteit – Autorité de protection de données”. They can be contacted at www.dataprotectionauthority.be

9. What are your data protection rights?

 Under certain circumstances, you have rights under data protection laws in relation to your personal data.

You have the right to:

If you wish to exercise any of the rights set out above, you can contact us.

10. Data Security

We have put in place appropriate security measures to prevent the data collected through this website from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

11. Complaints

For complaints about the way we process your data and your rights with regards to your data, you can contact us.

12. Updates

This privacy notice might be updated to reflect changes to our data practices or the legislation that governs them. Significant changes to our privacy policy will be announced on this website.

This privacy policy was last updated 13 December 2021.